The Accounts Payable Specialist is primarily responsible for ensuring vendors and employee expenses are accurately recorded and paid in our accounting system, tracking invoices received but not yet approved, and handling vendor inquiries. This position is also responsible for entering branch bank account payments and transfers in our accounting system and reconciling these accounts monthly.
The Accounts Payable Specialist is a full-time, in-office position at our International Headquarters at 241 East 51st Street in Manhattan.
To apply, please send your resume and cover letter to Julia Sedaca at [email protected].
Accounts Payable Specialist Particulars
Working hours: 8:30 am–5:00 pm Monday–Friday.
Starting Salary: $45,000–$48,000.
Qualifications: The ideal candidate will have an associate’s degree in accounting with 3–5 years of experience.
Character and Spiritual Life
- This position is within a Christian/Messianic ministry. The ideal candidate should have a close walk with the Lord, leading to a high level of moral character and faith as outlined in Scripture.
- As Paul wrote to Timothy, “Pay close attention to yourself and to your teaching; persevere in these things, for as you do this you will ensure salvation both for yourself and for those who hear you” (1 Tim 4:16).
- The employee should be part of a local church/congregation.
- Weekly attendance at our office chapel gathering is mandatory.
Responsibilities and Requirements
The Role of a Chosen People Ministries Staff Member
The overarching task of every Chosen People Ministries staff member is to fulfill the Chosen People Ministries mission statement: “to pray for, evangelize, disciple, and serve Jewish people everywhere and to help fellow believers do the same.” Founded in 1894, Chosen People Ministries reaches the Jewish community globally for Jesus the Messiah.
Essential Functions:
- accounts payable—code and enter invoices into our accounting system, prepare ACH payments and checks, and set up new vendors
- track invoices received but not yet approved by the appropriate manager and encourage them to respond
- handle vendor inquiries
- publications tracking—enter publications-related invoices into our Donor Management System to track expenses according to mail code for cost analysis reporting
- expense reports—using Concur Expense application, reviewing expense reports, checking them for errors (both clerical and procedural), generating Concur Expense export file and importing it into our accounting system for payment
- end-of-year taxes—preparing 1099 (for contractors) and 1095 (for Affordable Care Act reporting) electronic filings with the IRS
- missionary mobile transactions—downloading and preparing mobile donations and literature sales from missionaries for entering into Donor Management System
- enter branch bank account transactions in the General Ledger
- enter daily cash receipts cash totals into the accounting system
- upload monthly donations (from our Donor Management System) and related assessments into the accounting system
- reconcile depository and branch bank accounts
- prepare thank-you letters for donations received from donor IRA accounts
- performs other duties or special projects as required or as assigned by a supervisor
Knowledge, Skills, and Abilities:
- a desire and God-given burden to serve our Lord in reaching Jewish people with the gospel, along with spiritual sensitivity
- proficiency with computers, Microsoft products, emailing, office equipment, etc.
- experience with MIP Abila accounting system or similar
- experience with Donor Management and accountings systems helpful but not required
- strong collaborating skills and an ability to work effectively both independently and as part of a team
- comfortable in a fast-paced environment with frequent deadlines; high energy, self-motivated, and proactive
- excellent communication and interpersonal skills
- ability to multitask and be flexible with regard to workload and assignments
- ability to exercise judgment
Physical Requirements:
The physical demands are minimal and typical of similar jobs in comparable organizations, including walking up/down 2 flights of stairs to/from our Finance Department offices on the 3rd floor.